Police Vetting


The safety and welfare of the East Coast Bays Hockey Club community and members is paramount. As part of our drive to minimise the risk of harm and enhance safety, ECB Hockey requires all Managers and Coaches to submit to a police check as a condition of becoming a Coach or Manager at the Club.

The rationale for requiring a police check is to take all reasonable steps to ensure that our hockey community are not exposed to unacceptable risks that might be posed by people who have been convicted of, or charged with, serious offences.

The results of the Police check will be confidentially held and considered by ECB Hockey authorised personnel.

If the vetting result is not satisfactory the ECH Hockey Chairperson or authorised personnel will inform the person and discuss that person’s options: either to provide proof that the information is wrong or to withdraw from the role.

If the vetting reveals criminal offences or concerns that need to be considered, the following factors will be taken into consideration:

  • How serious was the offence?
  • How long ago was the offending and age of the person at the time of the offence?
  • Has a sentence been served?
  • Was it a one-off offence, or is there a pattern of offending?

The information contained in a police vet is confidential, and privacy will be always safeguarded. An email address has been created specifically for this purpose that can only be accessed by the Authorised Personnel and Chairperson.

All vetting forms and personal information of our volunteers received will be kept in a secure online storage provider for the duration of the vetting process. All vetting forms and personal information of our volunteers will be deleted once the vetting process has been completed, however an electronic record will be kept for the management of the vetting process with no personal information other than the following:

  • Name
  • Date of birth
  • Month/year vetting form was processed
  • Team the volunteer relates to
  • Receipt of the vetting result received

If you have any questions, please do not hesitate to contact Peter Lamberton or Carol Birdsall.

So if you are a Coach or a manager of an ECB team, please download and fill out the form below and send it to the following address: